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How to Manage Email Signatures and Flow in Exchange Server with CodeTwo Exchange Rules Pro
If you are looking for a way to centrally manage email signatures, disclaimers, marketing banners, and email flow in your Exchange Server environment, you might want to check out CodeTwo Exchange Rules Pro. This is a powerful and easy-to-use software that lets you create complex rules to control the content and delivery of your emails. In this article, we will show you some of the features and benefits of using CodeTwo Exchange Rules Pro for your email management needs.
What is CodeTwo Exchange Rules Pro?
CodeTwo Exchange Rules Pro is an award-winning, Microsoft certified email signature and email flow manager for Exchange 2019, 2016, 2013, Outlook and mobiles. It is trusted by thousands of companies all over the world, including Microsoft, Shell, and Coca-Cola. With CodeTwo Exchange Rules Pro, you can:
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Design a unified email signature and disclaimer for the entire company in less than 5 minutes
Automatically add personalized signatures that include sender's photo and data pulled from your Active Directory
Use conditional placeholders to replace data in your signature, disclaimer or auto-reply with other value, based on user-defined conditions
Add marketing banners and other images inline (not as attachments) to any email
Insert a signature or banner right under the latest email, at the very top or bottom of a conversation, or as side banners
Add, compress, strip or dump email attachments
DLP - scan emails for sensitive content and forward incident reports to managers
Set up autoresponders for groups or single users, and send them as replies to original emails
Access email rules and settings from any machine, even outside the domain
Use in organizations of any scale - multi-server and multitenant environments supported
How to use CodeTwo Exchange Rules Pro?
To use CodeTwo Exchange Rules Pro, you need to install it on a computer with the Exchange Server 2013/2016/2019 Mailbox role installed, which is responsible for sending emails in your organization. You can download a fully functional 30-day trial from the official website or buy a full version here. The product supports Exchange Server 2019, 2016 and 2013. The prices vary depending on the number of licenses you need.
After installing the software, you can configure the flow of all incoming and outgoing emails and control their content via an intuitive and user-friendly Administration Panel. You can create rules based on various criteria, such as sender, recipient, subject, keywords, attachment size, etc. You can also use the built-in what-you-see-is-what-you-get (WYSIWYG) editor to create signatures in HTML or plain text format. You can simply select one of dozens of predefined templates, customize it to your needs, and easily apply it to your company email.
Why choose CodeTwo Exchange Rules Pro?
CodeTwo Exchange Rules Pro is a reliable and cost-effective solution for email management in Exchange Server. It offers many advantages over other similar products, such as:
It works with all email clients (including Outlook and mobiles), so you don't need to install any additional software on end users' devices.
It allows you to create dynamic signatures that automatically update with users' data from Active Directory.
It supports inline images that are embedded in the email body (not as attachments), which improves the visual appeal of your emails and reduces the risk of spam filters blocking them.
It has a powerful DLP feature that can scan emails for sensitive content (such as credit card numbers, passwords, etc.) and take appropriate actions (such as blocking, redirecting, encrypting, etc.).
It has a flexible licensing model that lets you pay only for the number of email addresses you use.
It has a high customer satisfaction rate and a responsive technical support team that can help you with any issues or questions.
Conclusion
Email is one of the most important communication tools in any organization. It is also one of the most challenging ones to manage effectively. With CodeTwo Exchange Rules Pro, you can simplify and automate your email management tasks and ensure that your emails are consistent, professional, and compliant with your company policies. If you want to try it out for yourself, you can download a free 30-day trial from the official website or contact the sales team for a quotation. You won't regret it!
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